Lock, Key, and TRAKA Key Management Systems Maintenance and Support Services

RFQ Amendment 2: 

The purposes of Amendment 2 are to:

1. Provide the Government’s responses to questions received from a prospective contractor regarding Medeco M3 and M4 products.
2. Change the quotation due date from Thursday, November 12, 2026, at 9:00 a.m. EST, to Friday, November 13, 2026, no later than 9:00 a.m. EST.

Contractor Questions and Government Responses:

Quoter Question 1: Does the Government intend to maintain the existing Medeco M3 keyway and associated key-control system, or would the newer Medeco M4 keyway be considered an acceptable replacement?

Government Response: Yes, at this time there are no plans to upgrade to the M4.

Quoter Question 2: Would Medeco M4 products be considered technically acceptable under the solicitation’s “Brand Name or Equal” provision, provided they meet all applicable security, compatibility, and performance requirements?

Government Response: Yes, only if the current M3/32 series is not available at the time of the request/task and must be pre-approved by the FinCEN POC.

Quoter Question 3: If Medeco M4 is acceptable, must it be fully compatible with the existing Medeco M3 cores, keys, and master-key arrangements, or would a separate transition or rekeying process be permitted?

Government Response: Yes, must be fully compatible with the existing Medeco M3 cores, keys, and master-key arrangements.

Quoter Question 4: Are there specific security standards, key-control requirements, or compatibility criteria beyond those identified in Attachment 5 – Salient Characteristics that offerors should consider when proposing replacement Medeco products?

Government Response: No

All other terms and conditions of the solicitation remain unchanged.

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RFQ Amendment 1: 

The purposes of Amendment 1 are to:

1. Provide the Government's response to a question received from a prospective contractor regarding the Secret Facility Clearance (FCL) and TRAKA-authorized reseller/installer requirements.
2. Issue a revised solicitation and Statement of Work (SOW) to clarify the requirements for the prime contractor and subcontractors regarding the final Secret FCL and TRAKA authorization.
3. Change the quotation due date from Monday, November 9, 2026 by 12:00 pm EST to no later than 9:00 am EST on Thursday, November 12, 2026.

Contractor Question and Government Response:

Question: Can the active final Secret Facility Clearance (FCL) and TRAKA-authorized reseller/installer requirements be satisfied through an eligible subcontractor or teaming partner, or must the prime offeror itself possess both requirements at the time of award?

Government Response: The prime contractor must independently possess an active, final Secret Facility Clearance (FCL) at the time of award and maintain the required clearance throughout contract performance. This requirement cannot be satisfied through a subcontractor or teaming partner, regardless of subcontracting arrangements.

However, the TRAKA-authorized reseller and installer requirements may be satisfied through an eligible subcontractor. The prime contractor is not required to independently possess TRAKA authorization, provided the proposed subcontractor holds the required authorization and will perform the applicable TRAKA-related services.

Offerors must provide documentation demonstrating the required TRAKA authorization held by either the prime contractor or its proposed subcontractor. The prime contractor remains responsible for ensuring compliance with all contract requirements, including applicable personnel security, facility access, and subcontractor approval requirements.

Revised Solicitation and Statement of Work

The solicitation and SOW are revised to reflect the following requirements:

1. Secret Facility Clearance (FCL)

The prime contractor must possess an active, final Secret FCL at the time of award and maintain the required clearance throughout contract performance. A subcontractor's or teaming partner's FCL cannot be used to satisfy this requirement. Interim facility clearances are not acceptable.

2. TRAKA-Authorized Reseller and Installer

The TRAKA-authorized reseller and installer requirements may be satisfied by either the prime contractor or an eligible subcontractor. If relying on a subcontractor, the offeror must identify the proposed subcontractor and provide documentation demonstrating its current TRAKA-authorized reseller and installer status.

3. Technical Evaluation

The Government will evaluate compliance with the final Secret FCL requirement and TRAKA authorization requirement in accordance with the revised solicitation and SOW. Failure to meet either mandatory requirement will result in a determination of technical unacceptability.

Attachments

• Revised Solicitation: RFQ 2099CF27Q00010, Amendment 0001
• Revised Statement of Work (SOW): Lock, Key, and TRAKA Key Management System Maintenance and Support Services

All other terms and conditions of the solicitation remain unchanged unless otherwise specified in this amendment.

See attachment RFQ 2099CF27Q00010 Amendment 1 for complete details. 

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Original RFQ: 

The Treasury Common Services Center (TCSC), on behalf of the Financial Crimes Enforcement Network (FinCEN), is soliciting quotations for Lock, Key, and TRAKA Key Management System Maintenance and Support Services.

This acquisition is a 100% Total Small Business Set-Aside under NAICS Code 561621 – Security Systems Services, with a corresponding small business size standard of $25 million in average annual receipts. Only responsible small business concerns that qualify as small under the applicable NAICS code and meet all solicitation requirements are eligible for award.

The contractor shall provide all labor, supervision, management, materials, equipment, software licenses, technical support, and incidental services necessary to maintain FinCEN’s physical security and key-control systems. Services will be performed on an as-needed basis and may include preventive and corrective maintenance, troubleshooting, repair, replacement, installation, relocation, testing, configuration, software support, and emergency services.

The systems and equipment covered by this requirement include TRAKA electronic key-management cabinets and associated software, Medeco high-security lock cores and related hardware, Kaba Mas X10 high-security locks, other high-security and manual door-locking hardware, and associated components, cabling, licenses, and ancillary equipment.

The Government anticipates awarding a time-and-materials contract with an anticipated period of performance of five years, base period and four (4) option periods.

The not-to-exceed (NTE) ceiling is $40,000 for each one-year contract period. If all four option periods are exercised, the maximum potential contract ceiling is $200,000.

The Contractor must be a TRAKA-authorized reseller and installer and must possess an active, final Secret Facility Clearance (FCL) at the time of award. Offerors shall provide documentation demonstrating current TRAKA authorization and the capability to maintain, repair, install, and support FinCEN’s existing TRAKA, Medeco, Kaba Mas, Lockmasters, and associated locking systems, including applicable proprietary equipment, software, licensing, integration, and compatibility requirements.

Contractor personnel performing services under the resulting contract must possess final Secret personnel security clearances before beginning performance and satisfy all applicable personnel-security, continuous vetting, and facility-access requirements identified in Section 7.0 of the Statement of Work. Interim facility and personnel security clearances will not be accepted. The Government will verify the required facility clearance prior to award and personnel clearance and access requirements prior to performance.

Performance will occur at FinCEN facilities located in Washington, DC, and Vienna, Virginia.