USCG Station Lake Worth Inlet HVAC Diagnostic and Repairs

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Solicitation Number: 3930313PR270000003
Project Title: HVAC Diagnostic and Repairs at USCG Station Lake Worth Inlet
Issuing Agency: United States Coast Guard (USCG) – Base Miami Beach (P&C) / CGD-SE
Notice Type: Combined Synopsis / Solicitation
Set-Aside Status: 100% Total Small Business Set-Aside
Applicable NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors
Small Business Size Standard: $19.0 Million
Contract Type: Firm-Fixed-Price (FFP)
Acquisition Authority: FAR Subpart 12.6, FAR Part 13 (Simplified Acquisition Procedures), and FAR Part 15

1. General Notice & Acquisition Overview

This document constitutes a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

• Sole Solicitation: This announcement constitutes the only solicitation; no separate written solicitation will be issued.
• Small Business Set-Aside: This procurement is advertised as a 100% Total Small Business Set-Aside under NAICS code 238220.
• Basis for Award: Award will be made using simplified acquisition procedures to the responsible offeror whose proposal conforms to the solicitation requirements and represents the Lowest Price Technically Acceptable (LPTA) to the Government.

2. Key Procurement Schedule & Contacts

Milestone / Requirement

Date / Time

Details / Point of Contact

Organized Site Visit

October 29 , 2026 @ 09:00 AM EST (Coordinate base access 48 hrs in advance)

Location: USCG Station Lake Worth Inlet, 3300 Lakeshore Dr., Riviera Beach, FL 33404 Technical POC: MKC Marissa Massey Phone: 561-718-0424 Email: [email protected]

Questions Deadline

November 05, 2026 @ 1:00 PM EST

Submit via email using the mandatory subject format below.

Proposal Submission Deadline

November 12, 2026 @ 1:00 PM EST

Electronic submission to Contracting Officer: [email protected].

Period of Performance

14 Calendar Days

All assessment, repair, testing, closeout documentation, and O&M manual submissions must be completed within 14 calendar days post-award.

Authorized Work Hours

Mon – Fri, 0700 – 1600 (7:00 AM – 4:00 PM)

Work outside these hours requires prior written approval from the Coast Guard unit command/COR. No weekend or federal holiday work authorized without prior consent.

Points of Contact

• Contracting & Proposal Inquiries:
  Ulric Waldron, Contracting Officer / Contract Specialist
  Email: [email protected]
  Mailing / Delivery Address:
  Commanding Officer
  USCG Base Miami Beach (P&C)
  Attn: Ulric Waldron
  16001 SW 117th Avenue
  Miami, FL 33177
• Technical, Scheduling Inquiries & Site Visit Access:
  MKC Marissa Massey
  Phone: 561-718-0424
  Email: [email protected]

3. Place of Performance

• Facility: U.S. Coast Guard Station Lake Worth Inlet
• Building: Station Building (STA BULDG - CGD-SE)
• Physical Address:
  3300 Lakeshore Drive
  Riviera Beach, FL 33404

4. Scope of Work (Summary of Specifications)

4.1 General Work Requirements

The Contractor shall furnish all necessary labor, materials, equipment, transportation, and supervision to perform a comprehensive diagnostic assessment and repairs of the facility’s HVAC and cooling tower systems:

1. Inspection & Assessment: Inspect all HVAC equipment, cooling towers, circulating pumps, piping, controls, and associated electrical/mechanical distribution assemblies.
2. Operational Testing: Evaluate overall system condition, measure operational readings (pressures, temperatures, electrical draws, airflow), and identify functional deficiencies, component failures, and root causes of performance issues.
3. Corrective Actions & Repairs: Execute required repairs, maintenance, component replacements, and necessary adjustments in accordance with manufacturer standards and National Electric Code (NEC).
4. Comprehensive Summary Report: Provide a formal engineering/technical diagnostic report including detailed findings, photographic documentation, recommended follow-on corrective actions, and budgetary cost estimations.

4.2 Contractor Qualifications & Technical Standards

• Licensing: All installation, diagnostic, and repair work shall be performed by an HVAC contractor actively licensed and certified in the State of Florida.
• Code Compliance: All electrical and mechanical work shall strictly comply with the most current edition of the National Electrical Code (NEC) and applicable ASHRAE standards.
• Safety & Hot Work: The contractor shall comply with all Coast Guard safety regulations, including obtaining required hot work permits prior to open-flame brazing, cutting, or welding.
• Utilities & Facility Operations: Reasonable quantities of electricity and potable water will be made available without charge. The contractor shall furnish necessary backflow preventers, connections, and temporary facilities if required. Coordinate all staging and equipment laydown areas with the COR.

4.3 Required Submittals & Deliverables

• Personnel Roster: Full roster of on-site personnel submitted prior to pre-work conference (First Name, Last Name, Job Title, Company). All personnel must comply with the REAL ID Act of 2005 for base entry.
• Safety Program Plan: Outlining accident prevention, fall protection, and site-specific hazard mitigation.
• Project Schedule: Work progression schedule showing milestones within the 14-calendar-day performance period.
• Product Data Sheets: Technical catalog cuts and manufacturer specifications for any replaced components.
• Operation & Maintenance (O&M) Manuals & Training: Electronic submittal containing warranty details, parts list, test data, startup/shutdown sequence, and provision of operational training to designated station personnel prior to final acceptance.

5. Proposal Submission Instructions

5.1 Submission Methods & Protocols

• Electronic Submission (Preferred): Deliver via email in PDF format to [email protected]. Telephone or verbal quotes will not be considered.
• Mailing / Hand Delivery: Must arrive at USCG Base Miami Beach (P&C), Attn: Ulric Waldron, 16001 SW 117th Avenue, Miami, FL 33177 prior to the closing deadline.
• Amendments: Formal solicitation amendments and Q&A notices will be publicized via SAM.gov.

5.2 Mandatory Email Subject Formatting

All email communications must use the exact subject lines below:

• Proposal Submission:
  [PROPOSAL SUBMISSION] [3930313PR270000003] - [USCG Station Lake Worth Inlet HVAC Diagnostic & Repair] ([Company Name])
• Question / Clarification Submission:
  [QUESTION SUBMISSION] [3930313PR270000003] - [USCG Station Lake Worth Inlet HVAC Diagnostic & Repair] ([Company Name])

5.3 Administrative & Technical Proposal Requirements

Offerors must include the following documentation in their proposal package:

1. Entity Identifiers: Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN/EIN), and CAGE Code.
2. Active SAM.gov Registration: Active registration with representations and certifications completed prior to award.
3. State of Florida HVAC License: Proof of active State of Florida Certified HVAC Contractor licensing.
4. Technical Capability Statement: Brief description of proposed methodology to complete the assessment, repairs, and deliverables within the 14-calendar-day performance window.
5. Past Performance: Minimum of two (2) recent, relevant commercial or government marine/industrial HVAC projects.
6. Price Proposal: Complete firm-fixed-price breakdown (Labor, Materials, Diagnostics/Reporting, and Total Proposed FFP).

6. Evaluation and Basis for Award

Award will be made to the responsible offeror whose quote represents the Lowest Price Technically Acceptable (LPTA) to the Government. Proposals will be evaluated under the following factors:

1. Factor 1 – Technical Acceptability:
   • Demonstrated capability to execute all requirements in Section 01 11 00.
   • Verification of active State of Florida HVAC Contractor license.
   • Confirmation of compliance with the 14-calendar-day completion schedule and NEC standards.
2. Factor 2 – Past Performance:
   • Record of satisfactory performance, quality of workmanship, and schedule adherence on similar facility HVAC systems.
3. Factor 3 – Price:
   • Evaluation of the total firm-fixed price for fairness, reasonableness, and completeness.

7. Applicable Clauses, Provisions, and Wage Determinations

7.1 Federal Acquisition Regulation (FAR) Clauses (Incorporated by Reference)

• FAR 52.212-1, Instructions to Offerors — Commercial Products and Commercial Services
• FAR 52.212-3, Offeror Representations and Certifications — Commercial Products and Commercial Services
• FAR 52.212-4, Contract Terms and Conditions — Commercial Products and Commercial Services
• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders — Commercial Products and Commercial Services
• FAR 52.222-41, Service Contract Labor Standards
• FAR 52.222-90, In accordance with Executive Order (E.O.) 14398
• FAR 52.237-1, Site Visit
• FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation

Full text of FAR clauses is accessible electronically at acquisition.gov/far.

7.2 Homeland Security Acquisition Regulations (HSAR) Clauses

• HSAR 3052.209-70, Prohibition on Contracts with Corporate Expatriates
• HSAR 3052.237-72, Contracting Officer's Technical Representative (COTR)

Full text of HSAR clauses is accessible electronically at dhs.gov.

7.3 Applicable Wage Determination

• U.S. Department of Labor Wage Determination: Service Contract Act (SCA) Wage Determination applicable to Palm Beach County, Florida (Riviera Beach), latest revision.