6515--VA San Diego Bed Covers BPA

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED  SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION. SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 339113 (size standard of 800 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. The Department of Veterans Affairs (VA) San Diego Healthcare System is seeking sources capable of providing medical grade bed covers equivalent to Stryker IsoTour. The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. Statement of Work: Bed Covers Introduction: The purpose of this Statement of Work (SOW) is to establish a firm fixed-price Blanket Purchase Agreement (BPA) to procure bed covers equivalent to Stryker IsoTour covers for base plus four option years. This requirement is intended to streamline the acquisition of these specific components to ensure the continued operational readiness of medical equipment. Scope of Work: The contractor shall provide the necessary parts as specified in the technical requirements section of this SOW. This is a BPA intended for recurring requirements; the government will issue individual delivery orders against this agreement as need arises during the period of performance. Period of Performance: The BPA shall remain in effect for a base period of one (1) year from the date of establishment, with four (4) optional one-year renewal terms, subject to government funding and performance evaluation. Base: 1/1/2027 12/31/2027 Option Year 1 (OY1): 1/1/2028 12/31/2028 Option Year 2 (OY2): 1/1/2029 12/31/2029 Option Year 3 (OY3): 1/1/2030 12/31/2030 Option Year 4 (OY4): 1/1/2031 12/31/2031 Deliverables: The chart below is estimated quantities for base and all option years; quantities are not a contractual statement of precise quantities that the Government will order. The quantities given are estimated only, and no guarantee of their accuracy is either given or implied. The Government will only pay for quantities that are actually ordered per each delivery order and for which the services are fulfilled. Item Description Base Estimated Quantity OY1 Estimated Quantity OY2 Estimated Quantity OY3 Estimated Quantity OY4 Estimated Quantity Top Covers Equivalent to Stryker IsoTour 63 63 251 63 63 Bottom Covers Equivalent to Stryker IsoTour 63 63 251 63 63 Salient Characteristics: NOTE: All parts must be new, unused, and in their original manufacturer packaging. No refurbished or third-party alternative parts will be accepted. VAAR 852.212-71 Gray Market and Counterfeit Items clause applies on this acquisition. No remanufacturers or gray market items will be acceptable. The contractor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor or authorized reseller verified by an authorization letter or other signed documents from the OEM. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer s products. This letter must be on the manufacturer s letterhead and contains the signature of an authorized official for the manufacturer. If the offerors fail to provide a signed letter from the OEM (unless the contractor is the OEM), your quote will not be evaluated for award. If you are the OEM, state so in your quote response. Bed covers shall not void or adversely affect any existing manufacturer warranties applicable to the Stryker Model 2872 IsoTour Gel Support Surface. The contractor shall provide documentation demonstrating compatibility with the OEM mattress system and that use of the replacement cover will not negatively impact warranty coverage. Bed covers shall be fully compatible with the Stryker Model 2872 IsoTour Gel Support Surface and shall fit the existing mattress without modification to the mattress or stretcher system. Bed covers must be medical grade. Bed covers must be fluid-resistant or fluid proof. Bed covers shall permit normal use of all existing mattress attachment mechanisms. Top covers shall be designed to fit IsoTour Gel Support Surface mattresses measuring 78.75" (200 cm) L x 35.5" (90.2 cm) W x and 9.5" (24.1 cm) H. Bottom covers shall be designed to fit mattresses measuring 84.25 (213.9 cm) in L x 35.5" (90.2 cm) W and shall securely interface with the corresponding top cover to maintain intended mattress function and patient support. Schedule: Deliverables shall be provided upon the issuance of a BPA delivery order. The contractor shall provide the following: Order Acknowledgement: Within two (2) business days of receiving the order. Shipping Notification: Including tracking numbers and expected delivery dates. The following delivery addresses are applicable, and the vendor will be instructed where to deliver order. Place of Performance: The contractor will be instructed where to deliver each delivery order. VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161 Delivery hours 7am-3pm M-F, Federal holidays excepted VA Off-Site Warehouse 9755 Birch Canyon Pl, Ste 100 San Diego, CA 92126 Delivery hours: 7am-3pm M-F, Federal holidays excepted Federal Holidays: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25th The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. Quality Assurance and Inspection: The government reserves the right to inspect all delivered items. Any parts that arrive damaged, incorrect, or fail to meet the OEM specifications defined in Section 3.0 will be rejected and returned at the vendor's expense. Replacement parts must be provided within ten (10) business days of the rejection notice. Special Instructions Invoicing: Invoices shall be submitted electronically via Tungsten or the designated government payment system, referencing the specific purchase order numbers, which shall be provided on each delivery order. If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. (2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A. (3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (4) Is your company considered small under the NAICS code identified in this RFI? (5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW? (6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available). (7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified. (8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? (9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items? (10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? (11) Please indicate whether your product conforms to the requirements of the Buy American Act? (12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate. (13) What is estimated life span of your solution? What support/services does that entail? (14) Does your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained. (15) Does your organization offer a leasing solution? Please elaborate. (16) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (17) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. (18) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (19) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to [email protected]. Telephone responses will not be accepted. Responses must be received no later than Friday, November 20, 2026, by 10 AM Pacific Local Time. All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.